Business Operations Support Administrator / Receptionist

Business Operations Support Administrator / Receptionist
Uni Systems, Belgium

Experience
1 Year
Salary
0 - 0
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
Unspecified
Total Vacancies
1 Job
Posted on
Jan 24, 2023
Last Date
Feb 24, 2023
Location(s)

Job Description

We are continuously growing and we are looking for a Business Operations Support Administrator/Receptionist to join our UniQue team in Brussels. In this role, you will manage front desk amp; general administrative activities and ensure smooth daily office operations.

Responsibilities

  • Coordinate and manage front desk activities, including answering phone calls and welcoming guests
  • Act as first point of contact for internal and external stakeholders
  • Maintain management team’s calendars and effectively arrange and assist with meetings, (tele) conferences, and team building sessions
  • Monitor calendar and schedule meetings
  • Create and edit documents, reports and presentations, update logs and order forms
  • Manage post and daily mail/deliveries
  • Update and maintain office policies and procedures
  • Maintain office supplies inventory and place orders as needed
  • Coordinate travel arrangements
  • Administer and coordinate employee benefits such as company cars, phone subscriptions
  • Submit and reconcile expense reports
  • Provide assistance to other departments whenever needed
  • Deal with emergencies in a timely and effective manner, while streamlining office operations

Requirements

  • At least one year of experience as an administrative assistant, receptionist or in a customer service role in a corporate working environment
  • Excellent verbal and written communication skills in English and French
  • Knowledge of Flemish and German will be considered a plus
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)

Benefits

  • A competitive offer with an attractive range of benefits
  • Personal growth: we support your development by providing a dynamic work environment and training opportunities
  • An inclusive environment: in our diverse team we can always count on each other, and new ideas are valued ahead of convention
  • A long-term collaboration: we commit to our people

Job Specification

Uni Systems

Information Technology and Services - Brussels, Belgium