Business Operations Support Administrator / Receptionist
Uni Systems, Belgium

We are continuously growing and we are looking for a Business Operations Support Administrator/Receptionist to join our UniQue team in Brussels. In this role, you will manage front desk amp; general administrative activities and ensure smooth daily office operations.

Responsibilities

• Coordinate and manage front desk activities, including answering phone calls and welcoming guests
• Act as first point of contact for internal and external stakeholders
• Maintain management team’s calendars and effectively arrange and assist with meetings, (tele) conferences, and team building sessions
• Monitor calendar and schedule meetings
• Create and edit documents, reports and presentations, update logs and order forms
• Manage post and daily mail/deliveries
• Update and maintain office policies and procedures
• Maintain office supplies inventory and place orders as needed
• Coordinate travel arrangements
• Administer and coordinate employee benefits such as company cars, phone subscriptions
• Submit and reconcile expense reports
• Provide assistance to other departments whenever needed
• Deal with emergencies in a timely and effective manner, while streamlining office operations

Requirements

• At least one year of experience as an administrative assistant, receptionist or in a customer service role in a corporate working environment
• Excellent verbal and written communication skills in English and French
• Knowledge of Flemish and German will be considered a plus
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)

Benefits

• A competitive offer with an attractive range of benefits
• Personal growth: we support your development by providing a dynamic work environment and training opportunities
• An inclusive environment: in our diverse team we can always count on each other, and new ideas are valued ahead of convention
• A long-term collaboration: we commit to our people

Job Rewards and Benefits